MINUTES OF A MEETING OF THE BOARD OF DIRECTORS HELD ON
JANUARY 14, 2008

The Regular Meeting of the Library Board of Directors of the Kanawha County Public Library was held on Monday, January 17, 2008 at 4:00 p.m. in the John V. Ray Room of the Library.

The following members were present:

• Dr. Bailey
• Dr. Byrd
• Mr. Kauffelt
• Ms. Pauer
• Ms. Poffenbarger
• Mrs. Rugeley
• Ms. Russell
• Ms. Sibernagel
• Mr. M. Smith
• Mr. P. Smith
• Ms. Woody

Also present were Mr. Alan Engelbert, Director and Ms. Angie Cash, Administrative Assistant.

Dr. Bailey presided. The director served as Secretary. The Secretary reported that a quorum was present.

Approval of Minutes.Upon motion duly made, seconded and unanimously carried, the minutes of the December, 2007 meeting were approved as distributed to the Board.

Approval of Bills.In accordance with Bylaws and on motion duly made, seconded, and unanimously carried, the payment of Book Bills in the amount of $45,735.40 and the General Bills in the amount of $126,812.87 were approved and transmitted for payment by the Library Director to the Board of Education of the County of Kanawha.

Approval of Bills for Special Funds. The Library Director submitted bills to be paid from Special Funds of $17.14 duly certified and approved in accordance with the Bylaws and on motion duly made, seconded, and unanimously carried, it was ordered that the bills set out on the said list be paid.

Director's Monthly Report. Mr. Engelbert gave a report on the activities of the Library for the month of December, including:

• Ongoing work involving the political, legal and fiscal issues involved with funding received through the County Board of Education
• Assisting with property acquisition for the new library
• Extensive review of the 2001 Building Program Statement and 2003 schematic design for the new building with representatives from ZMM, including sizes and locations of functional areas and location and configuration of the building on the site.
• Momentum continues to grow for raising the private and public funds necessary to carry out the building projects.

Mr. Engelbert reminded everyone that Library Day at the Legislature is scheduled for Thursday, January 17, 2008. If anyone would like to purchase a ticket to the reception see Angie Cash.

OLD BUSINESS

1. Update on Library Funding. Mr. Engelbert reported that a letter was sent to Kanawha County Board of Education members asking that library funding not be transferred to an excess levy. The Kanawha County Board of Education met on January 10, 2008, and decided not to move the funding at this time.

   Mr. Engelbert also stated that the Kanawha County Board of Education filed a motion with the Supreme Court regarding Senate Bill 541. The motion is asking that the Court agree that either the Kanawha County Board of Education does not have to fund the Kanawha County Public Library or that the law gives the Board of Education complete discretion to decide at what level to fund the library. KCPL filed a motion to intervene with the Supreme Court, asking the Court to rule that SB 541 did cure the constitutional defects in the school aid formula.

   Upon motion duly made, seconded and unanimously carried authorization was given to the Board President and Library Director to acquire the Ziebold property at the price indicated in executive session pending a satisfactory environmental review.

   The library has also written to the Kanawha County legislative delegation asking them to take a leadership role in correcting what appear to be two technical defects in Senate Bill 541. First, Section (h) allows a county school board required to fund a library out of its regular school levy revenues to transfer that library funding obligation to an excess levy election. We believe there is a technical, timing problem with the language of the statute when an action is taken to transfer the funding obligation from the regular levy to the excess levy, which could result in the library receiving no funding for an entire fiscal year. Second, we believe that the language in Section (f) concerning paying the library funding obligation from the local share is somewhat ambiguous and may be subject to varying interpretations. We suggested that the language should be technically clarified in order to make the Legislature's intent clear as to how the library funding obligation should be paid.

REPORTS OF COMMITTEES:

1. Financial Affairs. Upon motion duly made and seconded the following resolutionwas approved:

   RESOLVED, That the following amounts be requested from the various municipalities and local library boards as contributions for the fiscal year 2008/2009:

   Branch Contributions	FY 08/09
   Clendenin	$3,818
   Cross Lanes	7,820
   Dunbar	63,943
   Elk Valley	6,548
   Glasgow	725
   Marmet	3,050
   Riverside	6,860
   Sissonville	6,007
   St. Albans	94,590
   	$193,361

   After discussion and upon motion duly made, seconded and unanimously carried the above resolution was amended to reflect the 07/08 fiscal year contribution requests and was approved follows:

   RESOLVED, That the following amounts be requested from the various municipalities and local library boards as contributions for the fiscal year 2008/2009:

   Branch Contributions	FY 07/08	FY 08/09
   Clendenin	$3,912	$3,818
   Cross Lanes	7,728	7,820
   Dunbar	60,276	63,943
   Elk Valley	6,326	6,548
   Glasgow	700	725
   Marmet	2,950	3,050
   Riverside	6,630	6,860
   Sissonville	5,680	6,007
   St. Albans	93,406	94,590
   	$187,608	$193,361

   Upon motion duly made, seconded and unanimously carried the following resolution was approved.

   RESOLVED, That the fiscal year 2007/2008 Book Sale balance be moved from the general operating funds balance to the special funds balance in order to improve the accounting processes from a manual balancing system to the automated accounting system.

   BE IT FURTHER RESOLVED, That the 2008/2009 general operating funds budget for the book Sale proceeds be moved to the special funds budget.

NEW BUSINESS

1. Naming Opportunities. Mr. Engelbert reported on two naming opportunities for the new main library. Verizon West Virginia, Inc. has requested the Meeting Room Technology and ECA Foundations have requested one of three Cozy Reading Spaces for Children. Upon motion duly made and seconded the Board unanimously approved both naming opportunities.

There being no further business, the meeting was adjourned.