The Regular Meeting of the Board of Directors of the Kanawha County Public Library was held on Monday, April 9, 2012, at 4:00 p.m. in the John V. Ray Room of the Library.

The following Board Members were present:

• Mr. M. Albert
• Dr. K. Bailey
• Ms. E. Lord
• Ms. C. Morgan
• Ms. S. Poffenbarger
• Mr. H. Reustle
• Ms. V. Rugeley
• Ms. A. Russell
• Ms. A. Sibernagel
• Mr. M. Smith
• Ms. P. Tarr
• Mr. J. Withrow
• Ms. K. Woody

KCPL staff members present were Mr. Alan Engelbert, Director; Ms. Linda Miller, Associate Director for Public Services; Ms. Terry Wooten, Manager for Marketing and Development; Ms. Patty Tompkins, Development Coordinator; Ms. Kim Runion, Accounting Services Coordinator, and Ms. Karan Ireland, Benefits Coordinator.

Also present were Jodey Altier, CPA and William Wilkinson, CPA with Perry & Associates, CPAs, A.C.

Mr. M. Albert presided. The Director served as Secretary. The Secretary reported that a quorum was present.

Approval of Minutes. Upon motion duly made, seconded and unanimously carried, the minutes of the March 12, 2012 meeting were approved as distributed to the Board.

Approval of Bills. In accordance with Bylaws and on motion duly made, seconded, and unanimously carried, the payment of Book Bills in the amount of $67,802.82 and the General Bills in the amount of $157,932.72 were approved and transmitted for payment by the Library Director to the Board of Education of the County of Kanawha.

Approval of Bills – Special Funds. The Library Director submitted bills to be paid from Special Funds of $6,115.80 certified and approved in accordance with the Bylaws and on motion duly made, seconded, and unanimously carried, it was ordered that the bills set out on the said list be paid.

Approval of Bills – Construction Fund. The Library Director submitted bills to be paid from the Construction Fund in the amount of $6,954.74 duly certified and approved in accordance with the Bylaws, and on motion duly made, seconded, and unanimously carried, it was ordered that the bills set forth on the list be paid.

Mr. Engelbert gave a report on activities for the month, including:

• Mr. Engelbert has focused on developing the proposed 2012-2013 Budget, as well as the audits, roof projects and the building consultant.

• Katie Ross has resigned from her position as Children's Librarian to take a job in Ohio. Mr. Engelbert expressed appreciation for Ross' contributions and stated that recruitment for a replacement of her position along with the Branch Manager position at Dunbar would proceed, and probably would require national recruitment.

• Several staff members including Mr. Engelbert continue to participate in implementation of the Vision 2030 Plan and development of the City of Charleston's Comprehensive Plan, called Imagine Charleston. One of the major topics at an Imagine Charleston meeting of March 30th was the new Main Library and its importance to the development of Charleston.

• Mr. Engelbert and Ms. Tompkins met with the Marmet Branch Advisory Board to update them on discussions related to the potential building project there.

Ms. Silbernagel and Ms. Morgan updated the Board on the progress of sales and sponsorships for the 2012 "Tisket, a Tasket a Literary Basket" Auction. At the time of the meeting, 200 tickets had been sold and a new sponsor had been added. Live auction items include a WVU basket, a Pittsburgh Pirates basket, a weekend at Café Cimino, and tickets to the Greenbrier Classic.

Finance Committee. Mr. M. Smith advised that the audits of Kanawha County Public Library and of the Library Foundation of Kanawha County, Inc. for 2010/2011 were reviewed by the Finance Committee and forwarded to the Board with a recommendation for approval. Mr. Bill Wilkinson and Ms. Jodi Altier were present from the accounting firm of Perry & Associates. Mr. Wilkinson generally explained the auditing process and steps taken in reviewing the accounts of the Library and stated that there were no adverse findings, no deficiencies of internal control and no issues of non-compliance for 2010/2011. After a motion duly made, seconded, and carried the Audits for the KCPL and the Library Foundation for 2010/2011 were approved.

Building Committee. Mr. Smith reported that bids were received for roof replacement projects at the St. Albans and Dunbar branches and were reviewed by the Committee in conjunction with counsel. Some of the bids submitted lacked mandatory submissions. Upon recommendation from the Building Committee, all bids submitted for both projects were rejected by the Board, with the projects to be rebid.

Mr. Smith reported that additional proposals will be sought in the search for a building consultant.

Membership Committee. Ms. Poffenbarger reported that Ms. Karen Woody, Mr. Jim Withrow, and Ms. Anne Silbernagel have all agreed to be appointed for an additional six year term as a member of the Board of Directors. Upon a motion duly made and carried, the following resolution was approved:

RESOLVED, that Ms. Anne Silbernagel, Mr. James W. Withrow, and Ms. Karen Woody be recommended to the Kanawha County Board of Education for another six year term as a Director of the Kanawha County Public Library, with such six year term to end June 30, 2018.

Pam Tarr requested information about property acquisition for the new Main Library.

Mr. Withrow suggested that regular meetings of the Board periodically be held at one of the Branch facilities. Mr. Albert and Mr. Engelbert will pursue the matter further.

There being no other business the meeting was adjourned.